How to write a modern job description? + models

The question of whether or not a job description is mandatory is a subject that raises a lot of debates within companies. However, it should be emphasized that the job description is a practical and important tool for any organization, including for TPE.

Son purpose : clearly define and lock the scope of work of an employee in a company. This makes it possible to clarify the roles and expectations of everyone and thus contributes significantly to the efficiency of the company.

She is the reflection of the employer brand because it represents the image of the company in relation to its employees and to the outside world. It is therefore important to ensure the quality of the document both in terms of content and form.

It is at the heart of human resources management and work organization within a company. It allows for a more accurate assessment of skills and performances as well as better management of possible conflicts.

In a legal framework, the job description is an essential document in employment law. It ensures that working conditions comply with current legal standards and that human resources management is effective.

We offer you practical advice which is essential to follow if you want to write a qualitative job description.

You'll even find models and examples of effective job descriptions at the end of this article, so stick around until the end!

First of all, let's define together what a Job description.

1 - What is a job description?

The job description is a useful communication tool for any manager. Although it is not mandatory, contrary to what many people think, it is highly recommended. Indeed, it is used to define the content of a job for each position within the company.

It can be considered as the identity card of a job, because it oversees the functions of an employee, regardless of the nature of his contract. It thus allows everyone to know their responsibilities and responsibilities.

The job description is not limited to a simple description of the characteristics of the job. She must also present theenvironment in which the employee will be required to evolve.

After which, this job description is given to the employee when signing his employment contract.

Our advice : it is important to note that the job description must be updated regularly, especially in the event of changes in the position (or even the company).

2 - Why write it?

As said above, the job description is an essential communication tool for companies and especially for recruiters. It greatly facilitates stages of the recruitment process by clearly defining the expectations and requirements of the position to be filled.

Thanks to this job description, the manager can first define his needs in staff. At the same time, it can help managers, during annual interviews, to confirm that the missions set at the beginning of the journey have been completed.

It is a versatile tool that allows you to present the position internally as well as externally.

Internally, it facilitates GEPP, Job Management and Career Planning, (formerly called GPEC) by helping to plan and organize work. It also helps to clarify the skills and qualifications needed to fill the position. This makes it easier to select profiles that have potential. Be aware, however, that there are other best practices for evaluating potential.

Externally, the job description is an effective HR marketing tool that can help attract the best candidates by presenting the position, benefits, and salary offered. It then makes it possible to target the most qualified and most suitable people for the position to be filled.

3 - What should a job description contain?

There is no legal requirement when it comes to the job description. Its content is left to the free imagination of the company. Leave room for your creativity !

For it to be effective, here are the elements we recommend that you include:

• Thetitled of the position: it must be clear and precise to easily identify the position in the company.
• one detailed description proposed missions and activities: this will make it possible to specify the tasks that the employee must perform on a daily basis and the objectives that he must achieve.
• skills and qualifications required: behavioral skills (Soft Skills) and techniques that will make it possible to succeed in missions within the position.
• working conditions : it is important to specify working hours, frequency of trips, remuneration...
• The modalities ofbouts at the station and the conditions commitments: the criteria for selecting candidates must be clearly defined, as well as the conditions of employment and administrative procedures.
• The hardships related to the position: it is important to identify any difficulties that the employee may encounter in his work in order to provide him with the necessary support.
• The relationships professional: it is important to specify the hierarchical and functional relationships of the position as well as the interlocutors (internal and external) with whom the employee will be working.
• The stance in the organization chart.

Our advice: it is important to take the time to write this sheet carefully and rigorously, because in the event of a dispute, the Labor Court could examine it very carefully. Finally, note that this list is not exhaustive and that it is possible to add other elements according to the specific needs of the company.

4 - How to write an effective job description?

As far as the author is concerned, nothing is provided for in the texts. Writing a job description is an important task that can be done by managers and the human resources department.

They often have the necessary knowledge about the requirements of the position to be filled and the skills required for the ideal candidate.

Our advice: Conduct a thorough job analysis to fully understand the tasks and responsibilities associated with the position. This analysis can be done by studying professional situations or by directly observing the work in the field. This approach helps to better understand the requirements of the position and to identify the skills and qualities needed to succeed in the position.

5 - Job description examples

There are a lot of job description templates that can be used as a basis for writing an effective job description.

Below, we present two examples for any type of job: a classic model And a much more trendy and modern model In the colors of Yuzu.

By using these frames and customizing them, you can obtain a complete and effective job description regardless of the profession.

The classic template shows the key elements of the job description, such as the job description, main tasks and responsibilities, required competencies, assessment criteria, and company and job information.

Download our classic job description template

The modern model is much more trendy and uses an attractive design to highlight important information. It also includes additional sections such as company values and professional development opportunities.

Download our modern job description template

By using these various examples as a reference, you can develop a job description adapted to the specific needs of your company and the position to be filled.

Remember that a well-written job description will help you to take care of your job offer to publish job boards like Jooble, which will be a good method for improve your candidate experience and potentially succeed in your recruitment.

To remember

Writing an effective job description is of considerable importance for any company looking to recruit a new member to its team. To write an effective job description, it is crucial to create a in-depth analysis duties and responsibilities related to the position, as well as the skills and qualities needed to succeed in the position.

It is recommended to work closely with business professionals who have operational knowledge of the business to develop an accurate job description that is rich in detail.

Both job description templates (simple and modern) presented in this article can serve as a starting point. However, it is important to think about customizing your job description to promote your company culture.

A well-written job description allowsattracting qualified candidates and to ensure that newly recruited employees have the skills and qualities they need to succeed in their role.

Do not hesitate to use our advice, they will allow you to write a quality sheet! After which, you will need to know if your candidate is motivated or not, luckily, here is an article to assess the motivation of your candidates.

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